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Purchase Order Generator

Draft a numbered purchase order with vendor details, line items, delivery date and terms — previewed live and ready to print or save as PDF.

Purchase order details

ItemQtyUnit price (₹)
Note: Results are for quick estimation and general information only, based on rates as commonly applicable in 2026. Always confirm figures with the official GST/Income Tax portals or a qualified professional before filing. See our full disclaimer.

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What is a purchase order?

A purchase order (PO) is a buyer's formal offer to purchase goods or services at agreed prices and quantities. Once the vendor accepts it, the PO becomes a binding reference for delivery, invoicing and payment — the vendor's invoice should quote your PO number.

Why small businesses should use POs

  • Price protection — the vendor can't bill more than the agreed rate.
  • Clean three-way matching — PO → delivery challan → invoice keeps accounts tight.
  • Audit trail — numbered POs document who ordered what and when.
  • Inventory planning — open POs show stock that is already on the way.

Frequently asked questions

What is the difference between a purchase order and an invoice?

A PO is issued by the buyer before the sale to order goods; an invoice is issued by the seller after supply to demand payment. The invoice normally references the PO number.

Is a purchase order legally binding?

Once the vendor accepts the PO, it generally forms a contract on the stated terms. Until acceptance it is an offer to buy.